Meeting Room Booking System
Intelligent Meeting Room
Management Solution
A user-friendly meeting room management solution from leiming, optimizing space utilization and improving office efficiency
One-stop Meeting Room Management
Intelligent management from booking to completion
System Overview
Addressing core pain points in corporate meeting room management with a comprehensive intelligent solution
Disorganized Resource Management
Meeting resources cannot be accurately allocated, leading to conflicts
Low Work Efficiency
Reservations require manual processing or front desk assistance, with inconvenient conflict checking
No Record Tracking
Traditional spreadsheet booking cannot track attendance status, time, and other information
Lack of Intelligence
Reliance on manual management without real-time booking status display or full-process service system
Core Features & Advantages
Convenient & Efficient Booking Experience
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Multi-terminal support: Book quickly via computer, mobile (WeChat Work, DingTalk, third-party apps) -
Habitat compatibility: Supports Outlook two-way synchronization, seamlessly integrates with Exchange and Office365 -
Intuitive operation: Timeline view with color-coded meeting events, book by dragging to select available time
Refined Meeting Room Management
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Diversified filtering: Quickly find suitable rooms by date, time, floor, capacity, and required resources (e.g., video equipment) -
Special scenario support: Provides room locking and long-term occupation functions with reason annotation -
Resource visualization: View resource configuration via thumbnails and panoramic images for clear status overview
Intelligent Resource Optimization
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Automatic resource release: System releases resources if no one uses the booked room within 15 minutes, eliminating waste -
Full-process linkage: Supports multiple check-in methods (face recognition, IC card, QR code) with access control and central control system integration -
Meeting service integration: Select required services (e.g., remote video) during booking, system automatically notifies conference staff
Visitor & Meeting Lifecycle Management
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Visitor booking: Built-in visitor management replaces traditional manual registration, improving reception efficiency and experience -
Meeting lifecycle tracking: Mobile notifications for scheduled meetings, with options to view details, cancel, or contact organizer -
Check-in & records: Automatic data saving with attendance records sent to host 15 minutes after meeting for statistics
Smart Display & Interaction Devices
Meeting Room Display
Alien II terminal with 10.1-inch touchscreen clearly shows room status and booking information
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Supports on-site booking/cancellation -
LED light indicates availability from a distance
Comprehensive Display
Displays global meeting list and floor navigation in lobbies to help users quickly find rooms
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Displays global meeting list and floor navigation -
Configurable with meeting room policies and regulations
Video Conference Integration
Multi-platform Video Conference Integration
The system seamlessly integrates with mainstream video conferencing platforms, meeting modern hybrid work needs and making remote and on-site meetings equally efficient.
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Supports Zoom, Tencent Meeting, Teams and other mainstream platforms -
Book physical meeting rooms while simultaneously binding video conferences -
Automatic reminders 5 minutes before meeting start with video links -
One-click join functionality eliminates manual entry of meeting IDs and passwords
